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Before carrying out email client migration from Lotus Notes to MS Outlook, the most important thing is to install IBM Lotus Notes and MS Outlook email applications on the computer system where the conversion process is to be carried out.
Understanding IBM Lotus Notes? Lotus Notes email application is developed by IBM. Lotus Notes has Domino email sever, which is useful in a multi-user environment where all the emails first get downloaded and then reach the respective systems. This Lotus email platform is mostly used for all emailing activities. Other than that, it can also be used to perform various other functions like contacts storage, marking journal entries, setting up tasks etc. It would not be wrong to call it a complete email activity package for any enterprise.
Process to Set up Lotus Notes on Your System: Follow the steps given below to set up Lotus Notes program on your system where the conversion process has to be carried out:
1. First go to IBM website
2. Go for the free trial version of IBM Lotus Notes email environment
3. Download >> Install >> Configure
4. Then, Go to Start > Programs > Lotus Applications > Lotus Notes
5. Lotus Notes Client Configuration Wizard will appear in case Lotus Notes is opened for the very first time
6. Follow the instructions coming consecutively in the Wizard window of your system interface, and provide the required information to configure Lotus Notes application
Understanding Microsoft Outlook: Microsoft Outlook is also an email platform like Lotus Notes. MS Outlook is developed by Microsoft Corporation. It is used as an emailing application, but actually it is much more than that. It includes calendar, notes, journals, contacts, tasks and a lot other useful items. Outlook application can be used it in multi-user environment as well as it can also be used as a stand-alone email application. It has Microsoft Exchange email Server, which is basically used in a multi-user organizational environment.
Way to Set up Outlook on Your System: With Windows Operating System, mostly comes Microsoft Outlook application. To activate it along with POP3 account setting, follow the steps given below:
1. First, install MS Office on your system. Outlook is a default mail client when you install MS office
2. Go on Start menu and locate Outlook icon in the pop-up menu or on your desktop
3. Then click the Outlook icon
4. Now configure MS Outlook with POP3 account settings
Understanding NSF: All the email information of Lotus Notes is stored in files with .nsf extension. These files are database files of IBM Lotus Notes containing information that comprises of email data, journal entries, calendar items, tasks markings, to-do-list, design information, metadata etc.
How to Locate NSF Files? By default, NSF files are stored at this location - C:Program Fileslotus otesdata
Understanding PST: All the email information of MS Outlook is stored in files with extension .pst extension. PST is the abbreviated form of "Personal Storage Table". These files contain email information of MS Outlook including mail messages, Address Book contacts, calendar, to-do-list etc. These .pst files are located on your system.
Convert Lotus Notes to Outlook: To switch from Lotus Notes to Outlook and in that effort, to keep viewing Notes email data in Outlook after the switch, you need to transfer mailbox items from NSF to PST. For this Lotus Notes Migration, you can use some third-party tool like SysTools Export Notes software.
Install SysTools Export Notes Software for the Migration Process: Follow the steps given below to install SysTools Export Notes software to migrate Lotus Notes NSF files to MS Outlook PST files:
1. First and foremost step is to go to Export Notes product website
2. Then, download FREE Demo Version of SysTools Export Notes software
3. Run the software on your system
4. Browse NSF file to convert it to PST
5. Click "Start Scan" button
6. Preview mailbox items
7. Choose a location to save the converted PST file
8. Click 'Export to Outlook' button
9. Navigate the saving location chosen during the migration process to open the PST file converted from the original NSF file
10. To convert all the mailbox items, purchase SysTools Export Notes software in full mode.
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